Overview

The Internet is a worldwide collection of thousands of interconnected computers. You can use the Internet Mail Service to communicate with anyone on the Internet and on other networks as well. With Microsoft Internet Mail, you can establish a connection to a remote computer connected to the Internet from your own personal computer or from one connected to the Internet.

Tip

To view help for Microsoft Networks, click Help for Microsoft Networks on the Help menu in Microsoft Exchange.

Connecting to the Internet Using a Modem

To connect to the Internet through a modem, you’ll need a modem, TCP/IP software on your computer, Microsoft Internet Mail, a network adapter (installed during Microsoft Windows 95 Setup or through Networks in the Control Panel), and a service that provides the connection to the Internet. Local and regional providers connect for you, and the phone call charge is usually at local prices. If there aren't any local services, check providers with direct-dial long distance charges. Check your listings for a Public Data Network.

Connecting to the Internet Using a Local Area Network

To connect to the Internet through a LAN, you'll need TCP/IP software on your computer, Microsoft Internet Mail, and a server that provides a connection to the Internet and is running TCP/IP and POP3. For more information, see your administrator.

Using Microsoft Internet Mail

Microsoft Internet Mail can be added to an existing profile and can be used with other profiles. To create a Microsoft Internet Mail Service profile, you specify how your computer is connected to your mailbox and indicate your preferences for delivering and working with messages. You need to create a profile for each type of connection you are using.

Your profile indicates how messages are delivered to and from your mailbox. For example, you can specify whether to use message headers to manage your message delivery. You can update your profile as needed, or when you are working with Microsoft Internet Mail, you can change the settings for individual messages.

You can specify several advanced message options if you want. These include whether to use a standard format for outbound messages, the character set to use, and the method for scanning messages. Also, you can record session events in a log file.


General Tab

Specifies how your personal computer is connected to Internet Mail.

Personal Information

Specifies the name that appears in the heading of your mail and your e-mail address.

Your Full Name

Type your full name. This name (not your e-mail name) will appear in the headings of mail that you send.

E-Mail Address

Type the e-mail address of your mailbox. For example: cherylj@cowboys.com.

Mailbox Information

Specifies the location of your mailbox. If you do not know any of the following information, see the mail administrator. The Internet service provider or public data network may also provide this information.

Internet Mail Server

Type the name or IP address of your mail server. For example, Magic.Com. This is the server where POP3 is running. If this server is different from the one that runs SMTP, type the SMTP server name here, and type the POP3 server in the Advanced Options mail host.

Account Name

Type your e-mail POP3 account name.

Account Password

Type your mailbox password. For security, the password is displayed as asterisks (*) when you type it.

Message Format

Click Message Format to set message format and character set for outgoing mail.

Advanced Options

Click Advanced Options if the POP3 server is different from the TCP/IP server. Internet mail needs both these programs, and they are usually on the same server. To find out if they are on the same server, see your administrator or the Internet provider.


Message Format Dialog Box

Specifies character sets and format of outgoing messages.

MIME

Click MIME (multipurpose Internet mail extensions) if you want to send messages in a standardized format, messages with embedded or attached files, or anything beyond non-accented characters (for example, ).

UUENCODE

Click UUENCODE if you want to send plain text messages only.

Character Set

Click Character Sets to select the outbound character format for MIME or Text.


MIME Character Set Dialog Box

Click the character set to use for MIME (multipurpose Internet mail extensions) messages and messages with attachments (ISO-8895-1).


Text Character Set Dialog Box

Click the character set to use for text messages: US-ASCII, Swedish IA5, Norwegian IA5, or ISO-8895-1.


Advanced Options Dialog Box

Specifies an outbound host for sending messages if POP3 is on a different server than TCP/IP.

Outbound Mail Host

Type a host name other than the mail server that outbound mail is sent through. This box is used only if the POP3 server is different from the TCP/IP server. Otherwise, all outbound mail is sent to the mail server that you set on the General Tab Mail Server Name. If you’re not sure, see your administrator or contact your Internet provider.


Connection Tab

Specifies connection and delivery options.

Connection Information

Specifies how your personal computer is connected to the mailbox on the Internet mail server.

LAN Connection

Connects your Internet mailbox through a local area network (LAN) connection. You can retrieve messages from your mailbox, and compose and send messages.

Dial-Up

To use this option, you must have installed the Dial-Up adapter during Microsoft Windows 95 Setup or through Network on the Microsoft Windows 95 Control Panel.

Dial-Up connects your Internet mailbox through Dial-Up Networking by a remote access connection. If you have remote access, you use a modem to connect to your mailbox during remote sessions. You can compose messages and send them to your Outbox at any time, and send and receive messages when you connect to your mailbox.

Add Entry

Adds more connections to the list.

Edit Entry

Edits an existing connection.

Dial-Up Settings

Provides remote session features.

Message Transfer Information

Specifies how messages are transferred.

Automatic

Delivers all new messages.

Selective - Using The Remote Preview

Loads message headers only. You can then scan the headings (using Remote Preview, which is available from the Tools menu in Microsoft Exchange) to choose the messages you want to receive.

Click Transfer Options to set up a log file for your sessions and to set the time interval for message delivery.


Dial-Up Settings Dialog Box

Specifies your name and password, the number of times a connection is attempted, and confirmation for remote connections.

Name

Type your name.

Password

Type your password for the news server.

Max Retry Count

Specifies the number of times a connection is attempted through Dial-Up Networking. Once this number of attempts has been tried, the connection is terminated, and the system does not try again.

Connection Confirmation

Specifies whether to receive a prompt for a different connection each time you log on.

For Each Session

Prompts you for a profile for each session.

For Session Errors Only

Prompts you for a connection for the first session and if an error occurs during a session.

Tip

Many applications can use the same remote connection. When you quit the Microsoft Mail Internet Service, the connection may be kept active for another application.


Transfer Options Dialog Box

Specifies the time interval for checking for new mail and options for a log file or history of events that occur during sessions.

Polling Interval

Specifies the length of time the system waits before checking for new mail. Type the time interval , or click the arrows to select a new value.

Logging Information

Specifies options for tracking events that occur during sessions.

Specify The Level Of Logging You Would Like:

None

Keeps no log file.

Basic

Records logon and logoff times and error messages.

Troubleshooting

Records complete protocol interactions. This is useful for troubleshooting problems. Once through troubleshooting, turn off the Troubleshooting log because the file can get very large.

Specify A Location For The Log File

To locate a log file, click Browse, or type the name of the log file and the location where you want to store it. Saves the log file as a text file with a .LOG extension (YOURFILE.LOG).


Incoming Tab

Associates incoming attachments with applications. For example, suppose you associate files that have the extension .WAV with an audio application. When you open the .WAV file, the audio application starts and loads the file.

Click New Type to add a new type to the list.

Click Edit  to change an existing type in the list.


New MIME Type Dialog Box

Adds a new type to the MIME (multipurpose Internet mail extensions) types. MIME types let you associate an incoming attachment in a message with an application.

MIME Type

Click the type you want to associate with a file.

Associate With Extension

Type or click the extension of the file you use to view this content type. For example, DOC  is used for Microsoft Word documents, and WAV is used for audio files.


Edit MIME Type Dialog Box

Edits an existing type to the MIME (multipurpose Internet mail extensions) types. MIME types let you associate an incoming attachment in a message with an application. The application starts when you open the file.

MIME Type

Displays the selected MIME type. Type the new MIME type.

Associate With Extension

Type or click the extension of the file you use to view this content type. For example, DOC is used for Microsoft Word documents, and WAV is used for audio files.


Outgoing Tab

Associates an outgoing attachment in a message with an application. The application starts when you open the file. For example, suppose you associate files that have the extension .WAV with an audio application. When you open the .WAV file, the audio application starts and loads the file.

Click New to add a new extension to the list.

Click Edit  to change an extension in the list.


New Extension Dialog Box

Adds a new extension to the MIME (multipurpose Internet mail extensions) registered extension list. MIME extension types let you associate an attachment in a message with an application.

Extension

Click the type you want to associate with a file.

Associated MIME Type

Type or click the application and the extension of the file you use to view this content type. For example, msword is used for Microsoft Word documents, and wave is used for audio files.


Edit Extension Dialog Box

Edits an existing MIME (multipurpose Internet mail extensions) extension. MIME extensions let you associate an attachment in a message with an application. The application starts when you open the file.

Extension

Displays the selected MIME extension. Type the new MIME extension.

Associated MIME Type

Type or click the application and the extension of the file you use to view this content type. For example, msword is used for Microsoft Word documents, and wave is used for audio files.


Internet (Read) Dialog Box

When you are reading a message, use these properties to display information about the message.

Internet Mail Headers

The full incoming Internet Mail headers that were used in the message are displayed. For example, some of the headers that can be displayed are Return-Path, Message-ID, Date, To, and From. You can scroll through the list of headers.

See Also

Viewing Internet Message Headers


Internet (Send) Dialog Box

Specifies how and where messages should be sent, how messages are replied to, message format, and method of transport.

Character Set Selection

Specifies the character format in the message.

Use Settings In Profile

Uses the profile settings.

Override The Profile Setting And Use

Click this if you want to override the settings in the profile to send a text message only. In the Character Set box, click the character set to use for text messages (US-ASCII, Swedish IA5, Norwegian IA5, or ISO 8895-1). Sets each message to a specific character set.

Message Format Selection

Specifies the message format. You can select a message format only if you have not attached files to this message.

Use Settings In Profile

Uses the profile settings.

Override The Profile Setting And Use

Click this if you want to override the settings in the profile for this message.

In the Message Format box, click MIME if you want to send a message in a standardized format, embedded or attached files, or anything beyond non-accented characters (for example, ), or click UUENCODE if you want to send a plain text message only.


Remote Access

Remote access is the ability to connect to your mailbox through a modem. To determine if remote access is available, contact your administrator. Before you use Internet Mail to access your mailbox, you should set up and test remote access.


Remote Session

The period of time you're connected to your mailbox via a modem.


POP3

Post office protocol (version 3). A software program used to download mail to your computer.


TCP/IP

Transport Control Protocol/Internet Protocol. Using TCP/IP, networks can communicate on the Internet.


SMTP

Simple Mail Transfer Protocol. This protocol is used to transfer Internet mail.


Changing an Internet profile
To change an Internet profile

1	Open the Internet Mail Service dialog box.

2	Select how you want to edit your profile:

To set your e-mail name, password, and address, and to set advanced options, such as message formats and character sets, click the General tab.

To specify how you are connected to your mailbox and to set transfer options, click the Connection tab.

To associate an application with incoming attachments, click the Incoming tab.

To associate an application with outgoing attachments, click Outgoing tab.


Changing how you are connected to Internet mail
To change your Internet user information

1	Open the Internet Mail Service dialog box.

2	Click the General tab.

3	In the Your Full Name box, type the name you want to use for your outgoing mail.

4	In the Email Address box, type the electronic address to your mailbox.

5	In the Internet Mail Server box, type the network location of your mailbox.

6	In the Account Name box, type the account name given to you by the Internet provider.

7	In the Password box, type the password you use with your mailbox.

Related Topics

Connection Tab


To change the outbound mail host

1	Open the Internet Mail Service dialog box.

2	Click the General tab.

3	Click Advanced Options.

4	In the Outbound Mail Host box, type the location where you send your outgoing messages.


To change transfer options

1	Open the Internet Mail Service dialog box.

2	Click the Connection tab.

3	Under Message Transfer Information, click the way you want to receive your messages.

4	Click Transfer Options, and then type the time interval for checking for new messages, or click the arrows to select a new value.


Setting message format
To set message format

1	Open the Internet Mail Service dialog box.

2	Click the General tab, and then click Message Format.

3	Under Select The Method By Which Attachments Should Be Transferred, click one of these options:

To send messages with files attached, click MIME.

To send text messages, click UUENCODE.

4	To specify characters for messages, click Character Sets.


Retrieving all messages
To retrieve all messages

1	Open the Internet Mail Service dialog box.

2	Click the Connection tab.

3	Under Message Transfer Information, click Automatic.


Viewing message headers before downloading messages
To view message headers

1	Open the Internet Mail Service dialog box.

2	Click the Connection tab.

3	Under Message Transfer Information, click Selective - Using The Remote Preview.

You can now use the Remote Preview command on the Tools menu in Microsoft Exchange to select messages to move, copy, or delete from the server.


Overriding settings for sending a message
To override a setting for sending a message

1	With the message open, click the File menu, and then click Properties.

2	Click the Internet tab.

3	Under Character Set Selection, click Override The Profile Setting And Use, and then choose a character set.

4	Under Message Format Selection, click Override The Profile Setting And Use, and then choose a message format:

To send a standard message or a message with attachments, click MIME.

To send a message that contains only ASCII text (no attachments or formatted text), click UUENCODE.


Recording session events in a log file
To record session events in a log file

1	Open the Internet Mail Service  dialog box.

2	Click the Connection tab, and then click Transfer Options.

3	Under Logging Information, do one of the following:

To record minimal information (time of log on and log off and errors), click Basic.

To record all session events, click Troubleshooting.

4	To specify a location and a filename for the log file that contains session events, click Browse.

5	Choose a folder where you want to save the log file.

6	Type the filename of the log file.

7	Type the file type. This file is usually saved with a .LOG extension.

Tip

To view the session log file, click Remote Preview on the Tools menu in Microsoft Exchange.

Related Topics

Connection Tab


Specifying when to check for messages
To specify when to check for messages

1	Open the Internet Mail Service  dialog box.

2	Click the Connections tab, and then click Transfer Options.

3	In the Check For New Messages Every box, type the time interval for checking for new messages, or click the arrows to select a setting.


Specifying incoming mail associations
To specify incoming mail associations

1	Open the Internet Mail Service dialog box.

2	Click the Incoming tab, and then click a MIME type to associate with an attachment in a message. For example, click application/msword for a Microsoft Word document.

3	To add a new file type to the list, click New Type.


Specifying outgoing mail associations
To specify outgoing mail associations

1	Open the Internet Mail Service dialog box.

2	Click the Outgoing tab, and then click a file type to associate with an attachment in a message. For example, click .DOC for a Microsoft Word document.

3	To add a new file type to the list, click New Type.


Viewing Internet properties of a message
To view Internet properties for a message

1	Open the message.

2	On the File menu, click Properties.

3	Click the Internet tab.


To open the Internet Mail Service dialog box from Microsoft Exchange

1	On the Tools menu, click Options.

2	Click the Services tab, and then click Internet Mail Service.

3	Click Properties.